The information in this race flyer is subject to change. Please check back prior to the event to make sure you have the most up-to-date information available.
Schedule at a Glance
Saturday, September 25 – North Conference
Sunday, September 26 – South Conference
| 7:00 a.m. | Middle School Head Coaches Meeting |
| 8:00 a.m. | Middle School Boys Race |
| 8:45 a.m. | Middle School Girls Race |
| 9:00 a.m. | High School Head Coaches Meeting |
| 10:00 a.m. | High School Boys Varsity/JV1 Race |
| 10:30 a.m. | Middle School Awards |
| 11:30 a.m. | High School Girls Race |
| 1:00 p.m. | High School Boys JV2/Freshman Race |
| 3:00 p.m. | High School Awards |
Directions
Course Overview
Tucked into the San Francisco Peaks in the Coconino National Forest about 16 miles from downtown Flagstaff, the Arizona Nordic Village sits at 8,000 feet elevation. The trails wind through some of the largest Ponderosa pine stands in the state with the ever-present aspen, the other dominant species. Trails are named for terrain features found throughout the region, most of which are named after significant individuals and historic figures. Running clockwise, the course is a 5.1 mile loop with roughly 385 feet of climbing per lap.
Course & Infield Map
Course POV
Registration
Online registration closes on September 22 at 11:59 p.m. No onsite registration, no exceptions.
- Student-athletes must be “race-ready” in the Pit Zone in order to participate – profile completed, release forms signed electronically, and ACA registration and race entry fees paid.
- All student-athletes will receive a race number plate and riders will use the same plate for the entire race series. Number plates have chip timing transponders on the backside so exercise care to avoid damage. Please remove the number plate from the bike before loading it for transport to prevent damage or loss. Replacement number plates will be available at the registration tent for $25.
- The registration tent will be open on Saturday and Sunday beginning at 7:00 a.m.
For questions regarding the Pit Zone, contact registration services.
Category Placement Petitions
Riders wishing to upgrade/downgrade to a race category different than assigned must submit a petition through their Head Coach or Team Director. The petition deadline for Race 2 is September 15 at 11:59 p.m.
Pre-Ride
The course will be open for pre-ride Friday from 2:00 p.m. until sunset and Saturday following the conclusion of racing (approximately 3:00 p.m.) until sunset. Please pass course workers with care. All student-athletes and coaches must have a number plate attached to their bike in order to pre-ride the course. Unregistered parents/siblings may not ride the course.
The Nordic Village is hosting a wedding ceramony on Friday afternoon in the meadow adjacent to the course just past the start line. Between approximately 1:00 p.m. and 2:30 p.m. riders pre-riding the course will be re-routed for a brief stretch to avoid any potential disruption to the service.
We encourage teams to pre-ride prior to event weekend. The trails are accessible 24/7 during the summer season. Click on the top right corner of the Google Map above to view a larger map of the course and staging area. Download the GPX file for your navigation device.
Coaches Meeting
A mandatory head coaches meeting will be held prior to the start of middle school and high school racing at the ACA equipment trailer beginning at 7:00 a.m. and 9:00 a.m., respectively. Coaches, this is where you’ll get information about the race day, such as risk management, race conditions and anything else vital that we need to share with you. Sometimes we need to make changes due to weather or other circumstances so it’s important you’re at the meeting to keep your team and riders informed! Each team must have one (1) representative present at the meeting.
Race Categories & Wave Start Times
| Category (Race Plate Color & Number Series) | Start Time | Laps | Distance |
| WAVE 1 – staging will begin at 7:45 a.m. | |||
| Boys 8th Grade (Copper 5000s) | 8:00 a.m. | 1 | 5.1 miles |
| Boys 7th Grade (Red 6000s) | 8:05 a.m. | 1 | 5.1 miles |
| Boys 6th Grade (Yellow 7000s) | 8:10 a.m. | 1 | 5.1 miles |
| WAVE 2 – staging will begin at 8:30 a.m. | |||
| Girls 8th Grade (Copper 500s) | 8:45 a.m. | 1 | 5.1 miles |
| Girls 7th Grade (Red 600s) | 8:50 a.m. | 1 | 5.1 miles |
| Girls 6th Grade (Yellow 700s) | 8:55 a.m. | 1 | 5.1 miles |
| WAVE 3 – staging will begin at 9:45 a.m. | |||
| Boys Varsity (Blue 1000s) | 10:00 a.m. | 4 | 20.4 miles |
| Boys JV1 – Division 1 (Copper 2000-2499) | 10:05 a.m. | 3 | 15.3 miles |
| Boys JV1 – Division 2 (Red 2500-2999) | 10:10 a.m. | 3 | 15.3 miles |
| WAVE 4 – staging will begin at 11:15 a.m. | |||
| Girls Varsity (Blue 100s) | 11:30 a.m. | 3 | 15.3 miles |
| Girls Junior Varsity 1 (Copper 200s) | 11:35 a.m. | 3 | 15.3 miles |
| Girls Junior Varsity 2 (Red 300s) | 11:40 a.m. | 2 | 10.2 miles |
| Girls Freshman (Yellow 400s) | 11:45 a.m. | 2 | 10.2 miles |
| WAVE 5 – staging will begin at 12:45 p.m. | |||
| Boys JV2 – Division 1 (Copper 3000-3499) | 1:00 p.m. | 2 | 10.2 miles |
| Boys JV2 – Division 2 (Red 3500-3999) | 1:05 p.m. | 2 | 10.2 miles |
| Boys Freshman – Division 1 (Yellow 4000-4499) | 1:10 p.m. | 2 | 10.2 miles |
| Boys Freshman – Division 2 (Grey 4500-4999) | 1:15 p.m. | 2 | 10.2 miles |
Note: Independent rider compete in the South Conference and in Division 2 in split fields (Boys Junior Varsity 1, Junior Varsity 2 and Freshman).
Staging
- High school: Overall points standing in their respective field in the current season; new riders will be staged at the back of the field.
- Middle school: Placing in the previous race; riders who did not compete in the previous race will be staged at the back of the field.
Parking
Parking will be marked as you enter the Arizona Nordic Village: on your right in the south side of the lot and to the left north of the lot along Dog Trail (parking on both sides of the road, nose in). Click on the top right corner of the Course & Infield Map above to view a larger map of the parking area. Please park efficiently and follow the guidance from our staff once on site.
- Vehicles must park in the designated areas identified with signs at the venue and as shown on the venue map.
- All vehicles must abide by the instructions of parking volunteers and/or league staff. Any violators risk imposition of penalties against their respective team.
- Handicap parking is available in the parking lot near the team pits.
- Vehicles must use the designated loading/unloading zone and immediately move to designated parking areas after unloading at the team pits area.
- Vehicles must follow one-way directional traffic in/out of team pit drop off area.
- No parking allowed in the team pits.
Team Pits
Each team will be assigned a designated pit space. The team pits will be open to vehicle traffic for loading/unloading during the times listed below. Every team will be given one (1) pass for use in the specified parking area on the pit map. Vehicles may come and go during restricted times, but must remain west of the red line. If you or anyone on your team tries to move a vehicle in the team pits outside of the scheduled times your pit pass may be revoked. No gasoline generators and no open flames inside the team pit area.
Pit Assignments by Team
Move In / Move Out Schedule
North Conference
- Friday 2:00 p.m. – Pits open for North teams to move in
- Saturday 7:30 a.m. – Pits closed to vehicles, all automobiles must be out
- Saturday 3:00 p.m. (approx.) – Pits open to vehicles after the last rider crosses the finish line
- Saturday 4:15 p.m. – Move out deadline, all North teams must vacate pit area and/or move gear to designated storage space
South Conference
- Friday 2:00 p.m. – Pits open for South teams to drop off gear in designated storage space
- Saturday 7:30 a.m. – Pits closed to vehicles, all automobiles must be out
- Saturday 4:30 p.m – Pits open for South teams to move in
- Sunday 7:30 a.m. – Pits closed to vehicles, all automobiles must be out
- Sunday 3:00 p.m. (approx.) – Pits open to vehicles after the last rider crosses the finish line
Team Pits Map (click image to enlarge)
Neutral Support
Mechanics from Trek Bicycle Store of West Phoenix will be on hand to provide free mechanical assistance for any student-athlete with an emergency. Spare parts are also available for sale at the neutral support tent. Student-athletes are expected to come to each race with a fully functional, race ready bicycle. Coaches and adults are not given priority at the neutral support tent.
Food & Beverage Services
Concessions will be available onsite from Singlespeed Coffee Roasters and Stanzi’s Food Truck.
Volunteer
Race day would not be possible without the incredible work of our volunteers. It takes a “village” to put on quality youth mountain bike races. We’d love to have your help and it’s a great opportunity to see a few different sides of how our races operate. Sign up at SignUp.com.
For questions regarding volunteering, contact our volunteer coordinator.
COVID-19 Precautions
The ACA is following the recommendations of the Centers for Disease Control and Prevention, Arizona Department of Health Services, Arizona Interscholastic Association, and the respective county health departments for each race within the ACA calendar.
- All event attendees are requested to have a mask and use it in common areas anytime physical distancing cannot be observed.
- Racers will be required to wear masks during staging. Masks may removed in the start chute one (1) minute prior to the start of their race. Racers will only need to wear masks for about 15 minutes.
- Masks must be worn by feeders in the Feed Zone.
- We love having as many spectators as possible at our races, however due to the seriousness of COVID-19, we ask that those with pre-existing medical conditions which may make them susceptible to COVID-19 not attend any of the races this season.
Health and safety protocols may be updated as new information and recommendations become available.
ACA COVID-19 Safety and Wellness Best Practices and Considerations (updated 08.24.21)
Additional Event Information
- The water supply at the Arizona Nordic Village is limited and you will not be able to fill larger water containers. The water in the lodge bathroom may be used fill water bottles, however you will need to bring any additional water you will need for the duration of your visit.
- Fires in dedicated fire rings only. Propane fire pits with a shut off valve are also permissible.
- Dogs must be leashed at all times. Please pick up after your dog.
- Dispose garbage in dumpsters provided.
- All participants are expected to read, understand and abide by the rules and guidelines set forth in the ACA Handbook.
- ACA weather and refunds policy.
Camping & Lodging
Limited lodging accommodations that include cabins, yurts, and RV sites are available at the race site. We recommend potential guests book directly through the Arizona Nordic Village website www.arizonanordicvillage.com.
Up to 20 primitive tent/car camping sites will also be available along Dog Trail at the Arizona Nordic Village. To book those, call the lodge at 928-220-0550 or email them at mountainfun@flagstaffnordiccenter.com.
For dispersed camping, we recommend nearby camping along Forest Road 245 toward Lava River Cave or along Forest Roads 193 and 171, along the southside of Kendrick Peak. For those with big RVs or with motorized toys that need a lot of space, Wing Mountain is just a few miles away from the Arizona Nordic Village.
For in-town Flagstaff accommodations, follow this link for a list of choices: https://business.flagstaffchamber.com/list/category/lodging-1421.
